The AI operator for crewing agencies
New CVs from email and WhatsApp land in your CRM automatically. For every vacancy, the AI operator matches the best candidates, checks who's available and collects their documents, so your recruiters don't have to.
The AI operator files your candidates in your CRM, then for each vacancy matches the best ones, checks who's available and collects their documents.
01
Most agencies have years of candidates sitting in their inboxes and WhatsApp chats. It works through them and adds each one to your CRM, with the original file attached. Existing candidates are matched, so another CV does not mean another duplicate.
Example batch · 10,000 unique candidates
02
It starts with the crew who sailed that vessel, then the owner’s fleet and your former crew, and only then widens the search by rank and experience. Past applicants become candidates for today’s vacancies.
Your seafarer databasesearch: 2/E · bulk
03
It asks each candidate about availability and missing documents, and follows up when a reply is still needed. The answers and files stay with the candidate, so your team can pick up the conversation.
Too.melny···@gmail.com Subject2/E — Bulk Carrier — joining 05.08
Good day, Oleksandr,
You have sailed this vessel before — we would like to offer you a vacancy.
2/E — BULK CARRIER
Joining: 05.08, Constanta
Wages: 6,500 USD/month
Interested? Reply to this email and attach your documents.
Fromo.melny···@gmail.com SubjectRE: 2/E — Bulk Carrier — joining 05.08
Good day, yes, interested — available from 20 Sep. Documents attached.
passport.pdf coc.pdf seaman_book.pdf
Filed to the record05:12
04
Checked on rank, vessel type, nationality and age. One tap to accept, one to decline. The record and the documents are in your CRM the same minute — ready to send to your client.
05
When a client's vacancy email arrives, it becomes one CRM record per position. If you publish ads, it prepares those too. Your team approves before anything is posted. Change or close a vacancy once and it updates everywhere it went out.
2/E — Bulk Carrier (Malta flag)
The screens an agency uses every day, open to anyone — no sign-up, no email. The workspace is a sample: an invented agency, invented vessels, invented crew.
CVs arrive in different places. All of them end up in the system your team already searches and trusts.
Already have a CV parser? Keep it. The AI operator's job is to get the candidate record and the original file into your CRM, ready for your existing process.
A pilot runs alongside your team, and you check every record it creates.
Nothing changes in how you work. CVs keep arriving where they do today, and it files them into your CRM.
It works in your CRM under its own user. Easy to see what it did, easy to switch off.
Publishing is optional. Your pilot can focus on candidates alone.
Operators approve every posting. Nothing goes out unseen.
It remembers your company. Wages, vessels and special requirements are learned once and used on every vacancy.
Full reports, full control. You see every run, and you get reports on demand.
Cheaper than a real hire.
Every pilot is paid. If it isn't doing the job in the first 30 days, we refund you.
Exactly — that is why it does not stop there. It goes after the crew who sailed that vessel, sailed for that owner, and the ones sitting unread in your database.
They stop doing the repetitive part. Someone still approves postings and talks to principals — that's them.
Keep them. The first job is to get the candidate record and the original CV into your CRM. Your existing parser and team can take it from there.
Telegram channels and groups, crewell.net and ukrcrewing.com.ua. Publishing is optional: you can focus your pilot on candidate filing and matching.
They stay yours. The AI operator reads them, writes the ad, and fills your CRM. We store them only to process the vacancy and build your reports — and nothing is ever shared with other agencies.
Engineer and product lead. Gregory builds Crewing Automations and runs every demo call himself.
In a 20-minute demo, I'll show you how new CVs land in your CRM, and how the AI operator finds the right people for a vacancy, asks them and gets their documents in. There's nothing to prepare.