From vacancy to matched crew in under sixty seconds.
Your operators are paid to forward emails and type into a CRM. Crewing Automations does that job. Vacancies are parsed, ads are posted to Telegram and WhatsApp, candidate replies are matched — and your operators move up to supervisors. One agency. The same volume. A fraction of the headcount.
- <60s
- Vacancy to posted ad
- 1 of 10
- Operators needed for the same volume
- 30–50
- Vacancies / operator / day
Ten operators forwarding email.
Mid-size crewing agencies in Manila and Odessa move 30–50 vacancies per operator per day. The work is almost entirely parse, reformat, post, type into the CRM, chase the reply. It is the most expensive copy-paste job in maritime.
The agencies that compete on margin already know this. They cannot ship a tech team. They cannot rip out a CRM. What they need is one agent that does the inbox job correctly, in their voice, in the channels their operators already live in.
Less manual. More mapping human judgment.
Three stages. One closed loop.
Vacancy in, ad posted, candidates parsed and matched. The operator reviews. The agent learns from the 👍 / 👎.
- 01● Inbound
A vacancy lands in any inbox.
Email, SMS, or WhatsApp. The operator forwards it. The agent parses the rank, vessel type, route, contract length, wage band, and start date — even when the message is three lines of broken English.
- SOURCE
- fleet.ops@shipowner.example → forward
- PARSED
- Bulk Carrier · 2/E · 4mo · USD 8,200
- ELAPSED
- 00:00:06
- 02● Post
Formatted ad on Telegram and WhatsApp.
The agent writes the post in your agency's voice, attaches the CRM record, and publishes to the groups your operators already use. No reformatting, no copy-paste, no missed channels.
- VAC-ID
- VAC-2026-0617
- CHANNELS
- TG//crewing-bulk · WA//ph-officers
- POSTED
- 00:00:41
- 03● Match
Candidate replies, parsed and ranked.
Replies are read, gaps are clarified by the agent, certifications are checked, and a shortlist surfaces to the operator. Operators stop being inbox janitors and start being supervisors.
- REPLIES
- 47 parsed · 9 clarified · 12 matched
- TOP MATCH
- Reyes, J. · 2/E · 14y BC · CoC PH
- FIT
- 0.94
Same volume. A tenth of the operators.
We anchor pricing to less than one hire. Even at junior-operator wages in Manila or Odessa, Crewing Automations pays for itself the day it frees one operator-hour. In Singapore or Hamburg the fee is a rounding error.
Chart the course. Close the loop.
Headcount honesty.
We replace the inbox job. We say it plainly. The pitch to your owner is cost, not magic.
Operator respect.
Operators become AI supervisors — reviewing matches, handling edge cases, owning shipowner relationships.
Narrow and working.
Vacancy intake, posting, candidate match. Shipped end-to-end before contracts and scheduling.
One flat fee. Less than one hire.
No metering. No per-vacancy friction. Pilot agencies in month one are heavily discounted while we tune the agent to your voice.
- Unlimited vacancy intake (email, SMS, WhatsApp)
- Auto-formatted posts to Telegram & WhatsApp groups
- CRM record creation, enrichment, and linking
- Candidate reply parsing, clarification, and matching
- Operator dashboard with 👍 / 👎 feedback loop
Contracts, scheduling, and the candidate graph.
Once the vacancy loop is humming, we extend into contract drafting, rotation scheduling, and a private candidate-intelligence layer that sharpens every future match. Pilot agencies get it first.
- Contract drafting from CBA templates
- Rotation and relief scheduling
- Private candidate graph for instant shortlists
What owners ask first.
- What about candidates that need a human conversation?
- The agent surfaces them. The operator decides. We never auto-confirm a hire — final call is always human.
- Will my operators resist this?
- Framing matters. The role upgrade — from inbox janitor to AI supervisor — is real. Pay scales with judgment, not typing speed.
- Do you handle contracts and scheduling?
- Not yet. Vacancy loop first, perfectly. Contracts and rotation are on the roadmap.
- Languages?
- English-first. We process the broken-English shipowner emails crewing agencies actually receive.
Run next month's vacancies on Crewing Automations.
We onboard one agency per week. Bring a week of historical vacancies; we'll show you the same volume cleared end-to-end before your operators arrive on Monday.
Manila · Odessa · Singapore · Hamburg